Best Onboarding Software

Best Onboarding Software

Our team sifted through the top onboarding software providers to help you find the one best suited for your business in 2024.


Fact Checked

Onboarding a new employee involves paperwork, information, company training, and introductions. It can be tedious for the new employee and everyone involved. That’s where employee onboarding software comes in. Onboarding software streamlines the process, collects imperative information, and keeps everyone that is part of the process on the same page. From features, pricing, and reviews, our guide gives you the lowdown on the best onboarding software for your business.

Our Top Picks

Onboarding Software Reviews

To help you identify the best onboarding software for your business, we sifted through reputable online vendors, read expert and consumer reviews, and compared key features and pricing to compile a list of six standout onboarding platforms. These onboarding software solutions cover all the features you need to streamline your onboarding process, creating a positive first impression for your new employees while keeping you organized and in compliance.

Check out our methodology section to learn more about our proprietary rating system and review techniques.


Best HR-Focused Software

BambooHR is a platform designed to take complex HR processes and make them more manageable, leaving you with more time and resources to devote to other business tasks. The platform offers a range of HR programs, including a comprehensive applicant tracking system (ATS) and HR onboarding and offboarding software.

With so many HR-focused programs, integration between the programs is seamless and wrapped up in a user-friendly interface with little to no learning curve.


Best for Global Onboarding

Deel is, first and foremost, a global payroll platform, but what goes better with payroll than onboarding software? The platform offers onboarding and many other HR tools too in 150 countries. Even better, the platform localizes all your onboarding and payroll to keep you compliant no matter where in the world you’re hiring.


Best All-In-One Onboarding Software for Small Businesses

ATS, onboarding, payroll, benefits administration, HR, time-tracking—you get it all with Gusto, a perfect all-in-one solution for small businesses. Between four scalable plans, no contracts, and special low costs for hiring contractors, Gusto has what you need to onboard new employees without hassle.


Best for New Hire Engagement

As a full-service human capital management (HCM) platform offering a range of payroll and HR tools, Paycor takes an employee engagement approach to onboarding. It utilizes reminders, notifications, employee recognition, chat, and employee self-service to onboard and engage employees.


Best for New Hire Data

Namely offers dual functionality as both an HRIS and an HR system—the result is a comprehensive information management system with tons of HR tools. When it comes to onboarding specifically, the focus on information collection is a valuable tool that will cut down your time and resources, allowing you to have time for more significant business tasks.


Best for Tech Forward Teams

Known as a workforce management platform, Rippling offers different tools for handling various aspects of your business, including HR, IT, and finance. Onboarding falls under the Rippling Unity module and integrates with all other services to provide a comprehensive tool to manage your business and employee lifecycle.

On this page:

Compare the best onboarding software side-by-side

BrandBest forStarting PriceFree Option
BambooHRHR focused softwareRequest a quote7-day free trial
DeelGlobal onboarding$49 / month/contractorDeel HR
GustoAll-in-one for small business$40 / month + $6 / per personContractor Plan (for the first six months)
PaycorNew Hire EngagementRequest a quote14-day free trial
NamelyNew Hire Data Collection$49 / month/contractorNone
RipplingTech Forward Teams$8 / month/userNone

What is onboarding software?

The onboarding process is your new employee’s first glimpse into your company, so you want to make a good first impression. Onboarding software significantly improves this by streamlining the process, including everything from the initial offer letter to tax forms and benefits.

Employee onboarding software is the central hub where you track and collect all the new employee information. It saves time and keeps you compliant as you hire new employees.

What are the benefits of using employee onboarding tools?

Whether hiring and onboarding one employee or 50, onboarding software reaps benefits for your HR team and business as a whole. “Investing in the right onboarding software represents a strategic move—one that can enhance employee retention, bolster engagement, and boost overall business efficiency. A well-executed onboarding process equips each team member to fully contribute to our mission,” says Lisa Richards, CEO and Creator of the Candida Diet.

She has seen the following benefits firsthand:

  • Streamlined processes
  • Saved time and resources
  • Increased employee retention
  • Better trained employees

Laura Summer, Human Resources Specialist for Vignette Express, agrees, saying, “The main benefits of onboarding software are improved efficiency, time-saving, and somewhat simplification of the onboarding process.”

Top features to look for in onboarding software

Many features are important in onboarding software. A user-friendly interface is a must-have. “No matter how good an onboarding software can be, it will be useless if the employee will not be able to use it,” points out Summer. Beyond a user-friendly interface, the five primary onboarding features we sought out in our recommended platforms include:

  • HR software integrations. Employee onboarding is a huge part of human resources, so it has to integrate with your HR tech deck. That means your HRIS, ATS, recruiting, benefits administration, learning management system, payroll software, and communication tools like Slack.
  • Customizable workflows. Onboarding a new employee is one of your first chances to provide a positive employee experience. Creating a well-thought-out, smooth workflow that makes sense to your company goes a long way in making a good first impression.
  • Employee self-service. The employee onboarding process will be easier for all involved if there is the opportunity for the new employee to manage part of the process themselves. This means uploading documents and e-signatures, selecting benefits, and taking specific company training courses.
  • Automated processes. As with most processes in HR, the more chances you have to automate, the better. It takes more off your plate and frees up your time for other tasks.
  • Employee engagement. The first day for your new employees is the best time to engage them with your company and team. Onboarding software that offers employee engagement opportunities like presentations, quizzes, and more from the start is a win.

How much does onboarding software cost?

Onboarding software pricing is typically billed per employee/user/contractor per month. Some, like Gusto, charge a monthly base fee of $40 plus a per-employee price of $6 monthly, while others, like Deel, Namely, and Rippling, don’t charge a base fee but just per person per month.

When it comes to costs, Rippling and Namely are the cheapest, starting at $8 and $9 per employee per month, respectively, while Deel is the most expensive at $49 per month per employee.

How to choose the best onboarding software

The best employee onboarding software will meet the unique needs of your budget, customization, and flexibility.  While evaluating new hire onboarding software, our experts recommend that you do your research through guides such as this, take the demos and free trials offered by the vendors, and talk to users who have used the software you’re looking at.

“Look for software that suits your and your business needs. Check what cloud-based onboarding software exists, then think about all their function and choose the one that suits your or your business’s needs the most, as one ‘best’ software does not exist,” says Summer.

“Remember that no matter how helpful onboarding software can be, it won’t do the job for you, and you will still need to invest time to set it up and get it going, but I assure you that it is worth it in the long run.”

Onboarding Software Frequently Asked Questions (FAQ)

What is employee onboarding?

Employee onboarding is how new employees are integrated into your business. It involves paperwork and activities that set up the new hire in your organization. This includes establishing your processes and teaching the new employee about your business’s mission, values, company culture, and structure. New employee onboarding can include whatever tools you choose, such as background checks, an onboarding checklist, an employee handbook, and an orientation for new team members.  

Why is onboarding important?

Onboarding is essential to the new employee and the employee lifecycle at your business.  According to CareerBuilder, nine percent of employees quit due to less-than-ideal onboarding experiences. At the same time, Digitate reports that those with a poor onboarding experience are two times more likely to start searching for a new position quickly. Not using a good onboarding program, including onboarding software, can be costly and waste time, money, and resources. On average, it takes 36 days to replace a worker and costs an employer, on average, $15,000 in turnover costs per employee.

How can I improve the onboarding process?

Considering that over half of employees believe that a positive onboarding experience helps them be more competent at their job faster while increasing retention and employee engagement, onboarding is something you should strive to improve. While you might have an onboarding process in place, several onboarding best practices can take a mediocre experience to a highly effective onboarding experience, including:

  • Well-structured offer letter
  • Welcome emails
  • Preboarding and communications
  • Onboarding software
  • Workspace and equipment set up
  • Training modules
  • Group orientation

How long does onboarding take?

The employee onboarding process should take anywhere from three to six months, with some companies stretching it out to even a year. According to Indeed.com, there are many different onboarding goals and onboarding tasks. Stretching out the process over a more extended period gives your new hires the continued support, evaluation, and performance management they need to get started successfully.

Methodology: How we chose the best Onboarding Software

To provide you with a list of the best onboarding software solutions, we worked with our HR experts to carefully curate a list of six standout providers. We explored each platform’s online presence, reviews, features, pricing structure, and pros and cons.

Our in-depth assessment involved a proprietary rating system that objectively evaluates each vendor on a scoring system based on four key areas:

  • Features
  • Pricing Structure
  • Onboarding and Support
  • Brand Reputation

Each platform was assigned a score between 1 (poor) and 5 (excellent) for each category. Each score contributes to 25 percent of the overall score.

This system ensures that each vendor we recommend is well-vetted, transparent, feature-rich, and reputable, providing the best onboarding experience for your new employees.

About the Authors

Raechel Conover headshot

Raechel covers HR, finance, technology, and small business software for the NAWBO Expert Reviews Team. As an experienced journalist and small business owner, she is passionate about helping entrepreneurs make informed purchasing decisions.

jamie ostroe headshot

Bringing more than a decade of editorial experience to the NAWBO Expert Reviews Team, Jamie is dedicated to ensuring articles are accurate and helpful. Her experience running a small business inspires her to help others choose the best products for their unique business needs.

Skip to content